Office Administrator (Office Manager / HR Support)
The Contractor Consultants
Rome, NY 13440$23 - $26 an hourFull Time
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Job Description
Keep Our Projects Moving – Join SBC Services 59 LLC as an Office Administrator!
Position Title: Office Administrator (Office Manager / HR Support)
Company Name: SB&C Services 59 LLC
Pay Range: $23–$26 per hour, depending on experience
Employment Type: Part-Time (approximately 25 hours per week)
Department: Office & Administration
Location: Rome, NY
Industry: Utility Construction (Commercial, Industrial, Government/Federal, Union)
Job Overview
SBC Services 59 LLC is seeking a detail-oriented and self-motivated Office Administrator to support our growing utility construction operations. This role is critical to keeping projects organized, crews scheduled, payroll processed, and financial records accurate. Working closely with the company owner, estimators, and project managers, the Office Administrator will manage daily office operations, accounting functions, onboarding, and job tracking while ensuring deadlines and compliance requirements are consistently met.
This position is ideal for someone who works well independently, thrives in a fast-paced construction environment, and brings strong organizational and bookkeeping skills to the table.
Who We Are
SBC Services 59 LLC is a utility construction contractor delivering high-quality underground infrastructure projects across commercial, industrial, and government sectors. We are known for our long-term, consistent project work, strong field teams, and commitment to operational excellence. Our success depends on organized, dependable office operations that support the field—and this role plays a key part in that mission.
Learn more at www.sbcservices.net
Key Responsibilities
Manage Accounts Receivable (A/R) and Accounts Payable (A/P)
Process weekly payroll and track employee time and attendance
Manage employee onboarding and maintain employee profiles
Handle daily dispatching and distribute daily email schedules
Maintain and track job costing, ensuring invoices and purchases are logged to the correct job/project
Manage QuickBooks, including inputs, vendor payments, and coordination with the bookkeeper
Review purchase orders (POs) and ensure invoices match accurately
Place company orders, including office and material stock
Maintain insurance requests, certificates, and documentation
Accept deliveries, manage incoming mail/email, answer phones, and prepare for meetings
Assist with new project contracts, startup paperwork, and GC documentation
Track project deadlines, permits, and compliance requirements
Maintain project boards, calendars, and scheduling systems
Create and edit documents and spreadsheets using Microsoft Office
Support project managers with administrative and scheduling tasks
Develop and implement strategies to streamline daily office processes
Handle miscellaneous administrative tasks as they arise
Qualifications
3+ years of administrative experience (construction industry experience preferred)
3+ years of bookkeeping experience (preferred)
Experience as an Office Manager or Administrative Assistant preferred
Strong working knowledge of:
QuickBooks
Excel and Microsoft Office
Basic A/P and A/R
Experience managing job tracking and job costing with strong attention to detail
Ability to manage multiple deadlines and prioritize tasks effectively
Strong written and verbal communication skills
Ability to work independently and collaborate with leadership and project teams
Pay & Benefits
$23–$26 per hour, based on experience
Weekly pay cycle
Long-term, consistent work
Supportive, team-oriented work environment
Work Schedule
Part-Time – approximately 25 hours per week
Flexible schedule
Monday–Friday availability preferred
Work Location
On-site office position
Utility construction office environment
Equal Employment Opportunity
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
#AppCast
Position Title: Office Administrator (Office Manager / HR Support)
Company Name: SB&C Services 59 LLC
Pay Range: $23–$26 per hour, depending on experience
Employment Type: Part-Time (approximately 25 hours per week)
Department: Office & Administration
Location: Rome, NY
Industry: Utility Construction (Commercial, Industrial, Government/Federal, Union)
Job Overview
SBC Services 59 LLC is seeking a detail-oriented and self-motivated Office Administrator to support our growing utility construction operations. This role is critical to keeping projects organized, crews scheduled, payroll processed, and financial records accurate. Working closely with the company owner, estimators, and project managers, the Office Administrator will manage daily office operations, accounting functions, onboarding, and job tracking while ensuring deadlines and compliance requirements are consistently met.
This position is ideal for someone who works well independently, thrives in a fast-paced construction environment, and brings strong organizational and bookkeeping skills to the table.
Who We Are
SBC Services 59 LLC is a utility construction contractor delivering high-quality underground infrastructure projects across commercial, industrial, and government sectors. We are known for our long-term, consistent project work, strong field teams, and commitment to operational excellence. Our success depends on organized, dependable office operations that support the field—and this role plays a key part in that mission.
Learn more at www.sbcservices.net
Key Responsibilities
Manage Accounts Receivable (A/R) and Accounts Payable (A/P)
Process weekly payroll and track employee time and attendance
Manage employee onboarding and maintain employee profiles
Handle daily dispatching and distribute daily email schedules
Maintain and track job costing, ensuring invoices and purchases are logged to the correct job/project
Manage QuickBooks, including inputs, vendor payments, and coordination with the bookkeeper
Review purchase orders (POs) and ensure invoices match accurately
Place company orders, including office and material stock
Maintain insurance requests, certificates, and documentation
Accept deliveries, manage incoming mail/email, answer phones, and prepare for meetings
Assist with new project contracts, startup paperwork, and GC documentation
Track project deadlines, permits, and compliance requirements
Maintain project boards, calendars, and scheduling systems
Create and edit documents and spreadsheets using Microsoft Office
Support project managers with administrative and scheduling tasks
Develop and implement strategies to streamline daily office processes
Handle miscellaneous administrative tasks as they arise
Qualifications
3+ years of administrative experience (construction industry experience preferred)
3+ years of bookkeeping experience (preferred)
Experience as an Office Manager or Administrative Assistant preferred
Strong working knowledge of:
QuickBooks
Excel and Microsoft Office
Basic A/P and A/R
Experience managing job tracking and job costing with strong attention to detail
Ability to manage multiple deadlines and prioritize tasks effectively
Strong written and verbal communication skills
Ability to work independently and collaborate with leadership and project teams
Pay & Benefits
$23–$26 per hour, based on experience
Weekly pay cycle
Long-term, consistent work
Supportive, team-oriented work environment
Work Schedule
Part-Time – approximately 25 hours per week
Flexible schedule
Monday–Friday availability preferred
Work Location
On-site office position
Utility construction office environment
Equal Employment Opportunity
We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.
#AppCast