RFP & Proposal Manager

*Reports to:* Leadership / Business Development
*Team Size:* Individual Contributor with cross-functional leadership responsibility
*Core Function:* Government opportunity sourcing, capture strategy ownership, proposal writing, proposal management, and compliant submission execution

*Salary:* $85,000 - $95,000 plus bonus

*Status:* Full-time, Exempt

*Location:* Remote

*Hours:* Standard business hours EST

*Benefits:* Comprehensive benefits package includes medical/dental/vision insurance, 401k with employer match, short & long term disability insurance, life insurance, FSA accounts, PTO/Holidays

*ROLE OVERVIEW*

The RFP & Proposal Manager is the strategic and operational owner of TCS’s government proposal lifecycle. This role is responsible for identifying, qualifying, writing, managing, and submitting RFI/RFQ/RFPs that align with the company’s capabilities and growth strategy.

This role serves as the *single point of accountability* for proposal execution; owning both _content and process._ The RFP & Proposal Manager is responsible for *capture strategy ownership,* writing core proposal sections, reviewing and editing Subject Matter Expert contributions, and project-managing the full proposal lifecycle from opportunity identification through submission and post-award debriefs and kick-offs.

This role directly supports TCS’s mission of advancing equitable access for the Deaf community by enabling the organization to secure and deliver high-quality government and institutional contracts. Strong proposal execution ensures TCS can expand impact, maintain compliance excellence, and continue setting industry standards for accessibility and service delivery.

*KEY ACCOUNTABILITIES*

*Opportunity Identification & Pipeline Management*

· Monitor federal, state, and local procurement portals (e.g., SAM.gov and other relevant platforms)

· Identify RFPs, RFIs, and RFQs aligned with TCS capabilities, certifications, and growth objectives

· Maintain a structured, forward-looking pipeline of active and upcoming opportunities

· Track anticipated releases, rebids, and contract renewal cycles

*Qualification & Capture Strategy Ownership*

· Review solicitations for scope, requirements, timelines, evaluation criteria, and risk

· Assess strategic fit, competitiveness, resource requirements, and delivery feasibility

· Own capture strategy development for qualified opportunities, including win themes and competitive positioning

· Support leadership go/no-go decisions with clear analysis and recommendations

*Proposal Writing, Management & Submission Execution*

· Serve as the single point of accountability for proposal execution

· Act as primary author for core proposal sections

· Coordinate inputs from various departments & SMEs

· Review, edit, and integrate content for clarity, consistency, compliance, and scoring alignment

· Own proposal schedules, work plans, and internal deadlines

· Ensure all responses strictly comply with solicitation instructions, formatting, and submission requirements

· Manage clarifying questions, amendments, and addenda

· Oversee final quality control, assembly, and on-time submission

*Proposal Library, Templates & Knowledge Management*

· Build, maintain, and continuously improve a centralized proposal content library

· Maintain reusable templates, boilerplate language, resumes, past performance, and standard responses

· Ensure version control, document integrity, and ease of reuse

· Track submission outcomes, evaluator feedback, and lessons learned to inform future bids

*Reporting & Communication*

· Provide leadership with clear visibility into active, upcoming, and submitted opportunities

· Track proposal volume, win rates, loss reasons, and performance trends

· Communicate status, risks, dependencies, and decision points clearly

· Reduce executive and leadership time spent coordinating proposal activity

*Cross-Functional Coordination*

· Act as the central point of contact for all proposal-related activity

· Schedule and facilitate proposal kickoff meetings

· Enforce internal deadlines and escalate delays or risks impacting submission quality or compliance

· Coordinate subcontractor or partner inputs as required

*GovCon Compliance & Continuous Improvement*

· Ensure proposals align with applicable government contracting requirements and standards

· Demonstrate working familiarity with *FAR and DFARS*

· Understand *evaluation criteria, scoring methodologies, and compliance matrices*

· Participate in or review *post-award debriefs* and apply insights to future submissions

· Maintain general awareness of *protest processes and risk considerations*

· Continuously refine proposal processes, tools, and templates to improve efficiency and competitiveness

*EXPERIENCE*

· 3–5+ years managing government or institutional RFP/RFQ/RFI processes

· Familiarity with federal, state, or local procurement environments

· High-level understanding of *FAR / DFARS*

· Experience interpreting evaluation criteria and scoring frameworks

· Experience with *project management software*

· Experience using *CRM systems* to track opportunities and pipeline activity

· Advanced proficiency in Office 365 tools

· Comfort working within shared content libraries and document management systems

*Core Competencies*

· *Proposal Writing & Editing* – Produces clear, compelling, and compliant responses

· *Project Management* – Manages timelines, dependencies, and contributors with discipline

· *Capture Strategy & Judgment* – Knows which opportunities to pursue and how to position them

· *Attention to Detail* – Identifies compliance gaps, inconsistencies, and risks

· *Follow-Through* – Owns outcomes and closes the loop

*HOW TO APPLY:*

Submit to [email protected]:

1. Resume

2. Cover letter

3. Writing sample

4. 1-minute video introducing yourself, giving us a few reason why you are a great fit for the role, and something that made you excited when you saw the job posting

Qualified candidates will be asked to complete a test project/presentation.

Job Type: Full-time

Pay: $85,000.00 - $95,000.00 per year

Benefits:
* 401(k)
* 401(k) matching
* Dental insurance
* Employee assistance program
* Flexible spending account
* Health insurance
* Life insurance
* Paid time off
* Vision insurance

Work Location: Remote