OR Assistant Manager
San Francisco Pretrial Diversion Project
San Francisco, CA 94103$80,000 - $90,000 a year
Job Description
Position Title:
Assistant Manager, OR
Location:
San Francisco
Department:
Own Recognizance (OR)
FLSA Status:
Exempt
Reports To:
OR Manager
Revision Date:
March 2022
ABOUT US
The pretrial stage is a critical juncture in the larger criminal justice process; whether or not someone gets out of custody after arrest is a major determinant of the ultimate outcome of the case, as those who remain in jail are more likely to face a conviction than those who are released. In addition, the presumption of innocence and constitutional protections against excessive bail are two of our most foundational legal principles. Despite these facts, and against the backdrop of mass incarceration nationwide, jail populations in San Francisco and across the country are disproportionately composed of pretrial individuals.
We work to address this critical issue by providing alternatives to pretrial incarceration. By doing so, the San Francisco Pretrial Diversion Project does its part to prevent unjust harm and unnecessary incarceration. Rather than languishing behind bars, newly arrested people can be released to our services to receive care, support, case management, and referrals to outside treatment providers. Our services are diverse and wide-ranging in recognition of the many needs that justice-involved people may have. Further, San Francisco has been the seat of new bail reform initiatives in California, which has afforded us the opportunity to continue to grow and build on our 45 years of experience overseeing pretrial services in the City and County.
SUMMARY
The Assistant OR Manager primary responsibility is to provide support to the OR Manager to effectively supervise and manage the department. The Own Recognizance "OR" team facilitates the probable cause determination and release of eligible pretrial defendants through the dissemination of criminal history summaries, incident reports, and risk assessment findings to judicial staff. This department is responsible for gathering relevant client documentation, screening jail bookings for eligibility determination, and completing the Public Safety Assessment (PSA) through the summarization of records of arrest and prosecution. The Own Recognizance department will monitor clients requiring no or minimum supervision through the use of court reminders, phone check-ins, and progress reports. Lastly, the department serves as a point of contact for criminal justice stakeholders, external partners, and attorneys.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist and provide backup support to supervised staff in the completion of their duties
Able to provide additional oversight or coverage for daily operations of the program when needed;
Coordinate trainings either through the Training and Development department or assignment of PRS2 shadowing;
Delegate work duties or assignment;
Schedule adequate coverage of the department when staff are out sick or on PTO;
Regularly review, audit and provide feedback to PRS1 and PRS2 work product;
Serve as liaison between the duty judge and local law enforcement agencies in requests for own recognizance release;
Serve as a resource to SF Pretrial colleagues by assisting to clarify or investigate specific court instructions or issues on case matters;
Problem-solve as situations arise, including communicating with necessary stakeholders and using independent discretion and judgment to find solutions;
Regularly exercise independent discretion and judgment;
Perform employee evaluations;
Help develop or update new or existing program policies
Perform other duties as directed, developed or assigned.
SUPERVISORY RESPONSIBILITY
Pretrial Release Specialist I and Pretrial Release Specialist II
QUALIFICATION REQUIREMENTS
Vaccination Requirement: San Francisco Pretrial requires all employees to be working on-site, fully vaccinated, with booster shot, and in continuous CDC compliance against COVID-19. Applicants are required to submit proof of vaccination prior to beginning employment, and ongoing as requested. In accordance with the law, San Francisco Pretrial will accommodate employees who cannot be administered the COVID-19 vaccine for medical or religious reasons, and applicants should contact our HR department if they have questions about this requirement or wish to request an accommodation. Must secure finger image screening and semi-annual TB screening.
Education and/or Experience Minimum High School Diploma; two or four year degree in Criminal Justice, Sociology or Psychology a plus. Three years previous paid work experience. Minimum 6 months experience as a Pretrial Release Specialist I with satisfactory completion of PRS II Test and RAP Summary Assessment. Knowledge of Criminal justice codes for the State of California, such as the Penal Code, Vehicle Code, Health & Safety Code and other applicable California codes is a plus. Knowledge of functions and procedures of superior courts, and of legal and human services agencies, such as Probation, Social Services, Public Defender, Police and Sheriff, including jail operations is also a plus.
Language Skills: Read, write, and verbally communicate effectively and professionally with other employees, clients, and outside agencies. Ability to diplomatically deal with difficult situations and people, while exhibiting a consistent level of professionalism.
Technical Skills: Strong computer skills required. Proficient in Microsoft Office suite products and Google applications.
Reasoning Ability: Ability to think independently, to exercise independent discretion, and to solve practical problems and deal with a variety of factual situations where no specific guidelines exist. Ability to interpret a variety of instructions furnished in written, oral, report or schedule form and to exercise good judgment in applying that information.
Other Skills & Abilities: Able to work with little or no supervision under pressure. Excellent organizational skills and attention to detail. Ability to get along with and work cooperatively with others.
Background Checks and/or Licensing Requirements: Criminal Background check by the SF Sheriff’s Department. Reference checks.
Equipment/Machinery: Operate equipment such as, but not limited to, personal computer, calculator, fax machine, copier, phone, security system, and door locks.
PHYSICAL DEMANDS
Stand and walk or sit alternatively depending on specific needs of the day. Estimate 20% of time is spent on feet and 80% sitting at a desk.
Occasional need to perform the following physical activities: bending/stooping/squatting, climbing stairs, pushing, pulling, twisting, lifting and reaching above shoulders.
Constant need to perform the following physical activities: writing/typing, grasping/turning, finger dexterity.
Lifting/carrying up to 10 lbs. frequently and 25 lbs. occasionally.
Vision requirements: constant need to complete forms, read reports, view computer screens. Frequent need to see small details. Frequent need to see things clearly beyond arm's reach.
Hearing requirements: constant need to communicate over telephone and in person.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.
Assistant Manager, OR
Location:
San Francisco
Department:
Own Recognizance (OR)
FLSA Status:
Exempt
Reports To:
OR Manager
Revision Date:
March 2022
ABOUT US
The pretrial stage is a critical juncture in the larger criminal justice process; whether or not someone gets out of custody after arrest is a major determinant of the ultimate outcome of the case, as those who remain in jail are more likely to face a conviction than those who are released. In addition, the presumption of innocence and constitutional protections against excessive bail are two of our most foundational legal principles. Despite these facts, and against the backdrop of mass incarceration nationwide, jail populations in San Francisco and across the country are disproportionately composed of pretrial individuals.
We work to address this critical issue by providing alternatives to pretrial incarceration. By doing so, the San Francisco Pretrial Diversion Project does its part to prevent unjust harm and unnecessary incarceration. Rather than languishing behind bars, newly arrested people can be released to our services to receive care, support, case management, and referrals to outside treatment providers. Our services are diverse and wide-ranging in recognition of the many needs that justice-involved people may have. Further, San Francisco has been the seat of new bail reform initiatives in California, which has afforded us the opportunity to continue to grow and build on our 45 years of experience overseeing pretrial services in the City and County.
SUMMARY
The Assistant OR Manager primary responsibility is to provide support to the OR Manager to effectively supervise and manage the department. The Own Recognizance "OR" team facilitates the probable cause determination and release of eligible pretrial defendants through the dissemination of criminal history summaries, incident reports, and risk assessment findings to judicial staff. This department is responsible for gathering relevant client documentation, screening jail bookings for eligibility determination, and completing the Public Safety Assessment (PSA) through the summarization of records of arrest and prosecution. The Own Recognizance department will monitor clients requiring no or minimum supervision through the use of court reminders, phone check-ins, and progress reports. Lastly, the department serves as a point of contact for criminal justice stakeholders, external partners, and attorneys.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Assist and provide backup support to supervised staff in the completion of their duties
Able to provide additional oversight or coverage for daily operations of the program when needed;
Coordinate trainings either through the Training and Development department or assignment of PRS2 shadowing;
Delegate work duties or assignment;
Schedule adequate coverage of the department when staff are out sick or on PTO;
Regularly review, audit and provide feedback to PRS1 and PRS2 work product;
Serve as liaison between the duty judge and local law enforcement agencies in requests for own recognizance release;
Serve as a resource to SF Pretrial colleagues by assisting to clarify or investigate specific court instructions or issues on case matters;
Problem-solve as situations arise, including communicating with necessary stakeholders and using independent discretion and judgment to find solutions;
Regularly exercise independent discretion and judgment;
Perform employee evaluations;
Help develop or update new or existing program policies
Perform other duties as directed, developed or assigned.
SUPERVISORY RESPONSIBILITY
Pretrial Release Specialist I and Pretrial Release Specialist II
QUALIFICATION REQUIREMENTS
Vaccination Requirement: San Francisco Pretrial requires all employees to be working on-site, fully vaccinated, with booster shot, and in continuous CDC compliance against COVID-19. Applicants are required to submit proof of vaccination prior to beginning employment, and ongoing as requested. In accordance with the law, San Francisco Pretrial will accommodate employees who cannot be administered the COVID-19 vaccine for medical or religious reasons, and applicants should contact our HR department if they have questions about this requirement or wish to request an accommodation. Must secure finger image screening and semi-annual TB screening.
Education and/or Experience Minimum High School Diploma; two or four year degree in Criminal Justice, Sociology or Psychology a plus. Three years previous paid work experience. Minimum 6 months experience as a Pretrial Release Specialist I with satisfactory completion of PRS II Test and RAP Summary Assessment. Knowledge of Criminal justice codes for the State of California, such as the Penal Code, Vehicle Code, Health & Safety Code and other applicable California codes is a plus. Knowledge of functions and procedures of superior courts, and of legal and human services agencies, such as Probation, Social Services, Public Defender, Police and Sheriff, including jail operations is also a plus.
Language Skills: Read, write, and verbally communicate effectively and professionally with other employees, clients, and outside agencies. Ability to diplomatically deal with difficult situations and people, while exhibiting a consistent level of professionalism.
Technical Skills: Strong computer skills required. Proficient in Microsoft Office suite products and Google applications.
Reasoning Ability: Ability to think independently, to exercise independent discretion, and to solve practical problems and deal with a variety of factual situations where no specific guidelines exist. Ability to interpret a variety of instructions furnished in written, oral, report or schedule form and to exercise good judgment in applying that information.
Other Skills & Abilities: Able to work with little or no supervision under pressure. Excellent organizational skills and attention to detail. Ability to get along with and work cooperatively with others.
Background Checks and/or Licensing Requirements: Criminal Background check by the SF Sheriff’s Department. Reference checks.
Equipment/Machinery: Operate equipment such as, but not limited to, personal computer, calculator, fax machine, copier, phone, security system, and door locks.
PHYSICAL DEMANDS
Stand and walk or sit alternatively depending on specific needs of the day. Estimate 20% of time is spent on feet and 80% sitting at a desk.
Occasional need to perform the following physical activities: bending/stooping/squatting, climbing stairs, pushing, pulling, twisting, lifting and reaching above shoulders.
Constant need to perform the following physical activities: writing/typing, grasping/turning, finger dexterity.
Lifting/carrying up to 10 lbs. frequently and 25 lbs. occasionally.
Vision requirements: constant need to complete forms, read reports, view computer screens. Frequent need to see small details. Frequent need to see things clearly beyond arm's reach.
Hearing requirements: constant need to communicate over telephone and in person.
WORK ENVIRONMENT
The noise level in the work environment is usually moderate.