Recruitment Support Specialist
Institute on Aging
San Francisco, CA 94118$30 - $35 an hourPart Time
Job Description
IOA is on the forefront of revolutionary healthcare models, reshaping the way people can age in place. Our innovative models transform lives, enhance communities, and save healthcare systems millions of dollars. Rather than focusing on archaic outdated design, we strive to consistently question the “status-quo” and create new and more innovative ways to help aging adults and adults with disabilities maintain their quality of life.
With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission.
The Recruitment Support Specialist will assist with sourcing, interviewing, hiring, and onboarding a variety of roles supporting IOA’s onsite medical clinic and off-site hiring needs. This individual will take primary ownership of home care worker recruitment and partner closely with the On Lok PACE center to fill Van Escort, Center Worker, Home Care Worker, and other entry-level home health roles.
In addition, the role will support mass hiring events and manage all related background and onboarding processes, including guiding candidates through physicals, TB clearance, Live Scan, and confirmation of required documentation.
This is a part-time, temporary position starting at 20 hours per week, with the potential to grow into a full-time, ongoing role if there is mutual interest. The position will be onsite in San Francisco two days per week, with occasional travel to the South Bay (San Jose) for hiring events.
Fluency in Cantonese is required to effectively support and communicate with a significant portion of the candidate population.
POSITION DUTIES
This is a junior role designed for individuals looking to build experience in recruitment and HR operations within a healthcare environment. While prior exposure to HR is required, training and structured support will be provided.
This is a part-time, temporary position starting at 20 hours per week, with the potential to grow into a full-time, ongoing role if there is mutual interest. The position is hybrid and will require onsite in San Francisco two days per week, with occasional travel to the South Bay (San Jose) for hiring events.
Sourcing & Recruitment
Support sourcing efforts for home care and entry-level healthcare roles through job boards, community outreach, referrals, and hiring events
Conduct initial candidate screenings and coordinate interviews with hiring managers
Maintain consistent candidate communication and provide timely follow-up
Accurately track candidate activity within the ATS
Assist with on-site and mass hiring events in San Francisco and occasional San Jose locations
Partner with Talent Acquisition team members to ensure alignment with IOA mission, values, branding, and compensation philosophy
Onboarding & Pre-Employment
Provide ongoing support to new hires as they complete onboarding tasks to ensure start-date readiness
Launch background checks and pre-placement health screens
Guide candidates through physicals, TB clearance, Live Scan, and required documentation
Support HRIS onboarding processes, including I-9 and E-Verify tasks
Help facilitate New Employee Orientation (NEO) and first-day experience across regional offices
HR Operations & Compliance
Enter new hire and employee status changes into HRIS while ensuring data accuracy
Maintain electronic personnel files and assist with audit preparation
Respond to employee and manager inquiries with professionalism and discretion
Support quality control measures and process improvements
Document and update Standard Operating Procedures (SOPs) as needed
Maintain confidentiality of candidate and employee information
Other duties as assigned
PREFERRED QUALIFICATIONS
Interest in recruitment, HR, or healthcare operations; prior internship or administrative experience is a plus
Exposure to onboarding, compliance, or HR systems preferred
Familiarity with Workday or similar HRIS systems preferred
Strong organizational skills and attention to detail
Customer-service oriented with sound judgment and professionalism
Cantonese fluency strongly preferred
PHYSICAL AND LANGUAGE REQUIREMENTS
Excellent written and verbal communication skills
Strong tech skills (typing, excel, word and PowerPoint)
Ability to comprehend detailed written materials and instructions
Ability to travel to different Bay Area locations as needed
COMPENSATION
Range: $30–$35 per hour
Compensation is dependent on experience, education, and other factors. The range does not include additional equity, benefits, or other non-monetary compensation.
Beware of Hiring Scams
We are aware that some third parties have reposted our job listings in an attempt to scam applicants. Please be cautious and only apply through our official channels.
Institute on Aging will never request payment or sensitive personal information such as Social Security numbers during the hiring process.
All official communication will come from a verified IOA email address.
If you receive any suspicious communication or requests, report them to [email protected].
All legitimate job openings can be found on the Institute on Aging Careers Page.
We encourage you to learn more about IOA by visiting us here.
IOA reserves the right to adjust work hours or duties when appropriate.
Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
With over 23 programs, we offer multiple ways to aid seniors maintain their health, well-being, independence and participation in the community, fulfilling our mission.
The Recruitment Support Specialist will assist with sourcing, interviewing, hiring, and onboarding a variety of roles supporting IOA’s onsite medical clinic and off-site hiring needs. This individual will take primary ownership of home care worker recruitment and partner closely with the On Lok PACE center to fill Van Escort, Center Worker, Home Care Worker, and other entry-level home health roles.
In addition, the role will support mass hiring events and manage all related background and onboarding processes, including guiding candidates through physicals, TB clearance, Live Scan, and confirmation of required documentation.
This is a part-time, temporary position starting at 20 hours per week, with the potential to grow into a full-time, ongoing role if there is mutual interest. The position will be onsite in San Francisco two days per week, with occasional travel to the South Bay (San Jose) for hiring events.
Fluency in Cantonese is required to effectively support and communicate with a significant portion of the candidate population.
POSITION DUTIES
This is a junior role designed for individuals looking to build experience in recruitment and HR operations within a healthcare environment. While prior exposure to HR is required, training and structured support will be provided.
This is a part-time, temporary position starting at 20 hours per week, with the potential to grow into a full-time, ongoing role if there is mutual interest. The position is hybrid and will require onsite in San Francisco two days per week, with occasional travel to the South Bay (San Jose) for hiring events.
Sourcing & Recruitment
Support sourcing efforts for home care and entry-level healthcare roles through job boards, community outreach, referrals, and hiring events
Conduct initial candidate screenings and coordinate interviews with hiring managers
Maintain consistent candidate communication and provide timely follow-up
Accurately track candidate activity within the ATS
Assist with on-site and mass hiring events in San Francisco and occasional San Jose locations
Partner with Talent Acquisition team members to ensure alignment with IOA mission, values, branding, and compensation philosophy
Onboarding & Pre-Employment
Provide ongoing support to new hires as they complete onboarding tasks to ensure start-date readiness
Launch background checks and pre-placement health screens
Guide candidates through physicals, TB clearance, Live Scan, and required documentation
Support HRIS onboarding processes, including I-9 and E-Verify tasks
Help facilitate New Employee Orientation (NEO) and first-day experience across regional offices
HR Operations & Compliance
Enter new hire and employee status changes into HRIS while ensuring data accuracy
Maintain electronic personnel files and assist with audit preparation
Respond to employee and manager inquiries with professionalism and discretion
Support quality control measures and process improvements
Document and update Standard Operating Procedures (SOPs) as needed
Maintain confidentiality of candidate and employee information
Other duties as assigned
PREFERRED QUALIFICATIONS
Interest in recruitment, HR, or healthcare operations; prior internship or administrative experience is a plus
Exposure to onboarding, compliance, or HR systems preferred
Familiarity with Workday or similar HRIS systems preferred
Strong organizational skills and attention to detail
Customer-service oriented with sound judgment and professionalism
Cantonese fluency strongly preferred
PHYSICAL AND LANGUAGE REQUIREMENTS
Excellent written and verbal communication skills
Strong tech skills (typing, excel, word and PowerPoint)
Ability to comprehend detailed written materials and instructions
Ability to travel to different Bay Area locations as needed
COMPENSATION
Range: $30–$35 per hour
Compensation is dependent on experience, education, and other factors. The range does not include additional equity, benefits, or other non-monetary compensation.
Beware of Hiring Scams
We are aware that some third parties have reposted our job listings in an attempt to scam applicants. Please be cautious and only apply through our official channels.
Institute on Aging will never request payment or sensitive personal information such as Social Security numbers during the hiring process.
All official communication will come from a verified IOA email address.
If you receive any suspicious communication or requests, report them to [email protected].
All legitimate job openings can be found on the Institute on Aging Careers Page.
We encourage you to learn more about IOA by visiting us here.
IOA reserves the right to adjust work hours or duties when appropriate.
Institute on Aging is an Equal Opportunity Employer. Institute on Aging is committed to cultivating a diverse and inclusive work environment and providing equal opportunities to all employees and job applicants without regard to age, race, religion, color, national origin, sex, sexual orientation, gender identity, genetic disposition, neuro-diversity, disability, veteran status or any other protected category under federal, state and local law.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.